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14 Back-to-School SMS Templates for Faculty

Stumped on school-related text messages? Use these school SMS templates to communicate with parents, faculty, and students.

Illustration of a school building with smaller icons like a megaphone, heart, exclamation point, etc (to signify communication)
May 22, 2024
Kathleen Crampton
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Reading time about 4 min

Ah, the magic of a new school year. Visions of summer vacations and sleeping in are replaced with newly sharpened pencils, sports tryouts, and the swirl of reconnecting with friends, coworkers, and other parents.

But with every new school year comes a mountain of communication regarding. There is much information to send out, from alerts and announcements to registration reminders and staff messages. That’s why we’ve compiled a list of school SMS templates that your school can send to students, parents, and staff.

Read on for a list of 14 SMS templates for school that you can tweak to fit your exact needs and audience.

School SMS Templates

Emergency Alerts

There’s no better way to share timely information than with text messages. Use versions of the following SMS templates to get the word out quickly.

Sample Text Message

1. Emergencies

Hi [Guardian Name], your child was not feeling well and tested positive for COVID-19. Please pick up your child as soon as possible to limit further exposure.

2. Closures

SCHOOL CLOSURE: Forecasts show blizzard-like conditions beginning today at 10 a.m. For everyone’s safety, [School Name] will be closed today, [date]. We will provide another update tomorrow morning.

Event Reminders

It’s helpful to use bulk SMS for school events. These messages can be sent out to the intended groups so that you’re not, say, sending sixth-grade graduation reminders to the parents of kindergarteners. Depending on the ages of the students, these school SMS templates can be modified to send to them instead of only to parents or faculty.

Sample Text Message

3. School Dances

Prom is only 3 weeks away! Sign up here to get your ticket: [link]. We hope to see you there!

4. Graduations

Kinder graduation will be on [date]. Celebrate your child’s accomplishments and cheer them on with their classmates! No sign-up necessary. We hope to see you there.

5. Holiday Reminders

Staff reminder: School will be closed on Labor Day, [date]. It will not be an in-service or inset day. Class instruction will resume on [date].

Parent/Guardian Communication

The most widely used school communication is probably school text messages to parents and guardians. While SMS is common for older students, sharing information and updates with adults is often more reliable. Here are some sample SMS to parents from schools.

6. Student Absence or Grades

Hi, [Guardian Name], your child [Student Name] was not at school today and did not provide a note. Please fill out and sign your child’s absence note for [date] here: [link]

7. Volunteer Opportunities

Calling all volunteers! To supplement their science curriculum, [Teacher Name’s] class will visit the aquarium on [date]. This will be an all-day outing, and we would love your help! If you are interested in chaperoning, please sign up here: [link]

Sample Text Message

8. Parent/Teacher Meetings

It’s time to schedule your parent–teacher conference for the fall semester! Schedule your appointment with your child’s teacher here: [link]

9. Payments

Fundraising for the high school debate team’s trip to DC starts now! Please consider helping a student have an experience of a lifetime debating in our nation’s capital. Any amount is appreciated. Learn more and donate here: [link]

Student Communication

With 84% of teenagers having their own phones, it only makes sense for schools to extend their communication via SMS for students. However, it’s best to get parental consent for sending messages to students. Use these school SMS templates as ideas for how to communicate with your students.

10. Exam Reminders

Hi, [Student Name]. This is a reminder that you are scheduled to take the AP Biology Exam on [date] at [time]. This exam will take place in [Room Number]. Please arrive 30 minutes early and bring your writing utensils.

Sample Text Message

11. Extracurricular Tryouts and Reminders

Hi, [Student Name]. This is a friendly reminder that varsity soccer team tryout results will be posted on [date] at [time]. Please check back at that time: [link] Good luck!

12. Tutoring

Reminder for all students! Tutoring is available for most subjects. So, if you need a little extra help in your class, use the online scheduling hub to set up a tutoring appointment: [link]

Staff Communication

Faculty and staff keep schools in motion, so it’s important to update them on meetings, alerts, and any other helpful info promptly. Here are some SMS templates for school faculty and staff members.

13. Campus Updates

Alert: There is a bee swarm outside at the northwest corner of the building. Faculty and maintenance staff, please avoid this area until further notice as we work to mitigate the issue. Thank you.

14. Faculty Meetings

Welcome back to the [Year Range] school year! To ensure that all returning and new educators are updated on policies, we require all faculty to attend the Back-to-School Meeting on [date] at [time]. Attendance may be in person or virtual. (We will provide the Zoom link via email.) See you there!

Sign Up for Bulk SMS for School With EZ Texting

Start using a reliable system for school communication with EZ Texting. We provide two-way texting, affordable bulk SMS, and analytics so that you can track engagement. Whether you need to send a parents meeting invitation SMS or want to send an SMS for teacher appreciation, use our school SMS templates to get the word out.

Want to know about marketing to students? Learn more with our helpful how-to guide.

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